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When employees gather or handle personally identifiable information (PII), they have a duty to: A. Share that information with other coworkers when they are asked for it; B. Comply with any laws and regulations regarding the handling of PII; and C.
What exactly is the definition of PII?
The term “personally identifiable information,” or PII, refers to any piece of data that carries the possibility of being utilized to identify a specific individual. A full name, a Social Security number, a driver’s license number, a bank account number, a passport number, and an email address are all examples of identifying information.
Is PII a gender?
Information that may be used by itself or in conjunction with other pieces of data to identify a specific individual is known as personally identifiable information (PII)…. Your zip code, race, gender, and date of birth are examples of the kind of non-sensitive personally identifying information that are readily available from public sources.
Is a worker’s identification card considered PII?
The term “Personally Identifying Information” (PII) refers to a type of confidential data that is linked to a specific individual, such as an employee, student, or donor…. Information that may be used to individually identify, contact, or find a single person is referred to as personally identifiable information, or PII.
Who is accountable for ensuring the protection of PII?
In most cases, the obligation is divided between the individual data owner and the organization that is in possession of the personally identifiable information (PII). Having stated that, even if you might not be legally responsible for something. The vast majority of customers are of the opinion that it is your duty to secure their private information.
Respect in the Working Environment
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What exactly is a violation of PII?
According to Sparks, identity theft is one of the most common types of PII violations. He went on to say that when people are careless with information such as their Social Security numbers and their dates of birth, they make themselves vulnerable to becoming victims of the crime. …
What steps can you take to prevent unauthorized use of personally identifiable information (PII)?
- Determine the PII that is held by your company.
- Locate all of the locations where PII is stored.
- Choose the level of sensitivity associated with PII.
- Remove old PII you no longer require.
- Put in place a usage guideline that is acceptable.
- Encrypt private information.
Do employees fall under the scope of PII?
Confirmation of Confidentiality All employees of the company are required to maintain the confidentiality of personally identifiable information (PII) as well as company proprietary data to which they may have access. They must also understand that such PII is to be restricted to only those individuals who have a business need to know it.
What does NOT count as PII?
Data that does not contain personally identifiable information, sometimes known as “non-PII data,” is data that has been stripped of any identifying characteristics. This information cannot be used to identify a person in any way, including determining their name, social security number, date and place of birth, biometric records, or any of the other things that make up their identity… In most cases, data gathered by browsers and servers through the use of cookies are considered to be non-PII data.
What’s the difference between personally identifiable information and personal data?
In a nutshell, personally identifiable information (PII) refers to any information that may be used to differentiate one person from another. The definition of “personal data” under the GDPR was purposefully written in very general terms. In theory, it encompasses any information that pertains to a living person who can be identified.
Is the last four of the SSN considered personal information?
The last four digits of a Social Security number might be referred to as a truncated SSN. It is regarded as sensitive Personally Identifying Information (PII), regardless of whether it is held alone or in conjunction with any other personal information. If you need to electronically send a truncated Social Security number, you need to use means that are secure.
What is the difference between PHI and PII?
Protected Health Information (PHI) and Personally Identifiable Information (PII) are both abbreviations that are used interchangeably in this article…. Personally identifiable information, also known as individually identifiable health information (IIHI), refers to any information pertaining to a patient’s medical history that can be used to identify the patient.
Which laws safeguard the privacy of individuals’ personally identifiable information?
Section 5 of the Federal Trade Commission Act (FTC Act) is the fundamental federal legislation that protects Americans’ personally identifiable information and forbids actions that are unfair or deceptive.
How do you classify PII data?
Personally Identifying Information (PII) needs to be handled as Internal Data at the at least, and individual pieces of PII can be labeled as High Risk Data, Sensitive Data, or Confidential Data depending on the context in which they are used.
What are three examples of information that is considered to be personal?
Many examples of personally identifiable information
identifying information on a person, such as their name, address, phone number, or email address. a picture of a certain individual. a video recording of a person that was taken by a CCTV camera or another video recording device; for example, a recording of activities that took place in a school, at a train station, or during a family BBQ. a person’s income, financial situation, or financial…
Is it permissible to make public PII for routine uses?
A disclosure of personally identifiable information (PII) from a system of records to a receiver outside of the Department of Defense is considered a routine use. Disclosures made through routine use are required to be in line with the purpose (or purposes) for which the information was obtained, and they must also be publicized in the Federal Register.
Examples of what does not constitute PII
Some instances of non-personally identifiable information include the following: In most cases, information such as business phone numbers, race, religion, gender, workplace, and job titles do not qualify as personally identifiable information (PII). However, they should still be handled with caution and classified as sensitive information because, when combined with other pieces of data, they could be used to identify a specific person.
Which of these does not fall under the category of PII?
The term “non-personally identifiable information” (sometimes abbreviated as “non-PII”) refers to data that cannot, by itself, be used to track down or identify an individual. Some examples of non-personally identifiable information are, but are not limited to: The compilation of statistics regarding the application of the product or service. IP addresses that have been partially or completely disguised.
Which of the following is typically not regarded to be personally identifiable information?
What exactly does personally identifiable information consist of? sensitive without a corresponding name being provided. The following are not typically regarded to be personally identifiable information (PII). conditions, weight, height, and blood pressure) Individual Criminal History Sensitive Job Information (such as:
What are the five fundamental principles that govern global privacy?
In this chapter, we will be focusing on the five fundamental principles of privacy protection that the Federal Trade Commission (FTC) has determined to be “widely accepted.” These principles are as follows: notice and awareness, choice and consent, access and participation, integrity and security, and enforcement and redress.
Is personally identifiable information legally protected?
No single federal law in the United States regulates the protection of personally identifiable information (PII)…. Consumer protection laws such as the Federal Trade Commission Act (FTC Act), which are used to prohibit unfair or deceptive trade practices involving the collection, use, processing, and disclosure of PII.
Why do firms gather PII?
You’ll be able to identify your consumer base and have a deeper comprehension of those customers if you use PII. And the more specific the information you have about a consumer, the more effectively you will be able to serve that particular customer. You can adapt your product more closely to your market.
What are some non-technical, common sense steps you may take to secure personally identifiable information?
- Determine What Personally Identifiable Information You Gather and Where It Is Kept…
- Determine whatever compliance regulations you are required to adhere to….
- Conduct a PII Risk Assessment. …
- Remove in a Safe Way Any Personally Identifiable Information That Isn’t Required for Business…
- Sort personally identifiable information according to its impact on confidentiality and privacy…
- Examine and Maintain the Guards That Secure Personally Identifiable Information
How do you protect sensitive data?
- Take stock. Be aware of any personally identifying information that may be stored in your files or on your machines.
- Reduce the size of. Only keep the things that are necessary for your company.
- Turn the key. Be sure to keep the information you have secure.
- Throw it out. Get rid of the things you no longer require in an appropriate manner.
- Prepare yourself.
How do you manage information that could potentially identify a person?
When not in use, keep sensitive personally identifiable information locked up in a desk drawer, a file cabinet, or another secure location. When working with sensitive personally identifiable information, make sure you store it in a secure location to which only authorized personnel will have access. If at all possible, you should steer clear of faxing any sensitive PII.